• Home
• About
• Offices and Services
• Office of Budget and Planning
• Procure and Pay
• Processing
• How to Create a Proftech Amount Only Purchase Requisition

How to Create a Proftech Amount Only Purchase Requisition

Note: Mozilla Firefox is the recommended browser for using CUNYfirst.

Please note:

• Run a budget query to ensure that funds are available. For help running a budget query, refer to the budget query guide.
• Making a requisition Amount Only allows the price to be adjusted as necessary throughout the fiscal year.
• For convenience, Amount Only Proftech requisitions will be created in CUNYfirst only once per fiscal year and will eliminate the need to create a requisition each time an order is placed using Proftech.
• Estimate how much money the department will spend on Proftech orders for the entire fiscal year. This is the amount that will be entered on the amount only requisition.
• To order items unavailable via Proftech (non-contract items), create a requisition following the procedures outlined in the How to Create a Purchase Requisition guide.

1. Log in to CUNYfirst.
2. Navigate to Financials Supply Chain > eProcurement > Create Requisition.
3. On the Define Requisition screen, enter a Requisition Name (Proftech, Fiscal Year 20XX) and click "Continue."
4. On the Add Items and Services screen, select the blue tab marked "Special Request."
5. In the Request Type section, always click on "Special Item" for any type of requisition.
6. On the next screen, values must be entered in the following fields: Item Description, Price, Quantity, Unit of Measure, Category and Vendor ID.
   1. Item Description: Proftech, Name of Department, Department Number (e.g., Proftech, Biology, 10033)
   2. Price: Enter the amount of money the department will spend on Proftech orders for the entire fiscal year without the dollar sign.
   3. Quantity: Enter 1.
   4. Unit of Measure: Enter the letters "EA," for each.
   5. Category: Enter 4412000000, the Office Supplies category code. All Proftech requisitions in CUNYfirst must use this category code.
   6. Vendor ID: Enter: 2000004048. This is the Vendor ID for Proftech.
   7. Click "Add Item" on the bottom left when all fields have been filled.
7. Click "Review and Submit" at the top of the screen.
8. To set the requisition to "Amount Only," click the "Details" button ( ). On the next screen, click the "Amount Only" checkbox on the bottom right, and then click the "OK" button at the bottom of the screen. Click "Yes" when the prompt appears on the screen.
9. This completes the requisition entry process. Click "Save and Submit," to begin the approval process, or click "Save and preview approvals," to save the requisition and come back to it later. Once the requisition has been saved, the browser window may be closed.