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Computer Hardware

How to Order

1. Check the available budget. Computer hardware is charged to the department's Equipment Acquisitions OTPS budget. For assistance running budget queries, refer to the How to Run the OTPS Budget Overview Query guide. 
2. Contact Anil Lilly in ITS for a quote. 
3. Create a Purchase Requisition in CUNYfirst. For assistance creating requisitions, refer to the How to Create a Purchase Requisition guide.
4. Attach the appropriate documentation (quotes, product pages, technical specifications, letters of justification, etc.).
5. Department supervisor and approver approve the requisition. For assistance approving requisitions, refer to the How to Approve a Purchase Requisition guide. 
6. Once the requisition passes the budget check, it is sent to the Office of Purchasing and Contracting to be processed. 

When You Receive Your Order

1. Create a receipt in CUNYfirst. For assistance creating receipts, refer to the How to Create a Receipt guide. 
2. Submit the signed and dated packing slip and a copy of the CUNYfirst receipt confirmation page to the Office of Accounts Payable. 
3. Ensure that the item has been properly tagged by the Office of Internal Audit and Property Management.

If There Is a Problem With Your Order

1. Create receipts in CUNYfirst only for items that have been received. 
2. If the item must be returned or exchanged, contact the vendor. 
3. Inform the Office of Purchasing and Contracting and the Office of Accounts Payable that a return or exchange is in progress.

If You Need to Change an Order

Change orders are only done once a requisition has been turned into a Purchase Order. To change the price or quantity on a requisition that has not yet become a Purchase Order, edit the requisition using the Manage Requisitions screen in CUNYfirst. To change the price or quantity on a Purchase Order, contact the Office of Purchasing and Contracting at extension 5133. To add an additional item(s) to a Purchase Order, a new requisition must be created in CUNYfirst. On the item description line, reference the original Purchase Order number.

If an invoice shows a different price than the Purchase Order, contact the Office of Purchasing and Contracting and submit a copy of the new invoice. 

Contact

Anil Lilly (ITS)
Fourth floor, Library
718.951.5861