How to Make Travel Arrangements
Prior to Travel
Prior to traveling, complete the Brooklyn College Authorization to Travel Form (pdf). Once the total travel award has been determined by the department supervisor, a Travel Authorization must be created and approved in CUNYfirst.
If using a Travel Card, use the online booking system CONCUR, which ensures an easy booking process for all New York State travelers, including government rates, when available, for flights, hotels, Amtrak tickets and car rentals, and agent-assisted reservations.
In order to have access to CONCUR, CUNY travelers are required to have a state-issued Travel Card, (or Non-Employee Travel (NET) Card), and a profile with CONCUR. Individualized CUNY CONCUR Welcome Letters, including log-in credentials and links to tutorials, were e-mailed to CUNY card holders during the last week of September 2016.
For assistance with CONCUR, refer to the following:
After Travel
After travel, an Expense Report for Brooklyn College employees must be created and approved in CUNYfirst. Original paperwork must be submitted to the Office of Accounts Payable.
Employees are only in travel status if they are more than 75 miles from both their official station (Brooklyn College) and their home. Use GoogleMaps, YahooMaps, or MapQuest to compare mileage distances.
Contact the Office of Accounts Payable so that travel expenditures can be properly documented and consistent with CUNY and state guidelines. The Office of the State Comptroller determines the rules for expenditures; if all guidelines are not followed, there can be no guarantee that expenditures will be paid or reimbursed.
State employees who receive their payroll checks via direct deposit will receive the travel reimbursement as a separate deposit transaction into the same account(s). The transaction description on the bank statement will show that the deposit is made by OSC (Office of the State Comptroller). If direct deposit is not set up with the Payroll Office, a check will be mailed to the address on file with the Payroll Office.
Contact
Gulnoza Shakirova
718.951.5421
Niky Wu
718.951.5421
