Deadlines
The following are the processing deadlines for Fiscal Year 2020. These may change as we receive more information from the state and university.
Fiscal Year 2020 OTPS Calendar
- Friday, January 17, 2020: Recommended last day to submit a complete CUNYfirst requisition for furniture.
- Wednesday, March 11, 2020: Last day to submit a complete CUNYfirst requisition in the amount of $5,000 or more.
- Wednesday, March 25, 2020: Last day to submit a complete CUNYfirst requisition in the amount of $4,999 or less.
- Wednesday, March 25, 2020: Last day to submit requests to increase purchase orders (excluding Proftech purchase orders).
- Friday, April 24, 2020: Last day to submit requests to increase or decrease Proftech purchase orders.
- Friday, May 15, 2020: All Proftech orders for Fiscal Year 2020 must be placed and approved (including budget) by noon. Any orders placed after this will be rejected.
- Wednesday, June 10, 2020: Reimbursable travel or office-related expenses occurring before May 31 must be entered and approved in CUNYfirst, and all related paperwork must be sent to the Office of Accounts Payable.
- Friday, June 12, 2020: Last day to submit a Printing Services requisition to be charged to the Fiscal Year 2020 budget.
- Monday, June 22, 2020: All UPS items received by 3:30 p.m. will be processed and charged to the Fiscal Year 2020 budget (Central Routing and Mailing Services). Fees for letter finishing services for all automated mailings received by noon will be charged to the Fiscal Year 2021 budget (Mailing Services).
- Thursday, June 30, 2020: All goods or services must be received by this date in order to be charged to the Fiscal Year 2020 budget. Goods or services received after this date will be charged to Fiscal Year 2021.
- Thursday, July 9, 2020: Reimbursable travel or office-related expenses occurring between May 31 and June 30 must be entered and approved in CUNYfirst, and all related paperwork must be sent to the Office of Accounts Payable.
- Monday, July 13, 2020: Last day to enter a receipt for goods or services received by June 30. In addition, all related paperwork must be submitted to the Office of Accounts Payable. Receipts entered after July 13 will be charged to Fiscal Year 2021, even if the goods or services were received by June 30.
If you have any questions or require clarification, contact the Office of Institutional and Academic Programs at extension 5102.
